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The Fringe Festival is July 5 – 16th, 2017

Lottery Rules, Regulations and FAQ

The lottery for Fringe 2017 will open on October 11.


 

Rules and Regulations

You may not submit more than one application to the Fringe. Please note the following rules:

  • The Company Name, Primary Contact and Secondary Contact cannot be changed once submitted.
  • The Primary and Secondary contacts of a company cannot be the Primary and Secondary contacts for a second company.
  • If an individual/company submits more than one application, ALL relevant applications will be removed from the lottery, and no refund will be given for the lottery application fee.
  • If the Primary Contact cannot continue with a production, we reserve the right to withdraw it from the Festival.
  • Companies are not allowed to sell or transfer their spot to another company. If we find that they have, both companies will be removed from The Festival and will forfeit 100% of their fees.

Fees and Payment

Our lottery application fee and participation fee are as follows:

$28.50 CDN lottery application fee ($25.28 + $3.22 HST):

  • Non-refundable.
  • Payable by cheque or credit card (Visa or MasterCard only).
  • If the lottery fee is being paid by cheque, a separate cheque must be issued for the participation fee (details below).
  • The lottery application fee will be processed immediately upon receipt of your cheque payment form and cheque.
  • Cheques should be payable to The Fringe of Toronto Theatre Festival.

Regular participation fee $750 CDN (pre-tax $663.72)
Fringekids! Participation fee $650 CDN (pre-tax $575.22):

  • Payable by cheque or credit card.
  • If the participation fee is being paid by cheque, the cheque must be post-dated to November 25, 2016.
  • Cheques should be payable to The Fringe of Toronto Theatre Festival.
  • All fees will be processed for successful applications on November 28, 2016.
  • If a company is not drawn in the lottery (for participant or waiting lists), payment information and cheques will be destroyed.

Non-Sufficient Funds: If either fee is returned NSF, the applicant will have 7 days to submit new payment PLUS a $30 processing fee PER failed payment. After 7 days, the applicant will be removed from the lottery or from participation in the festival, no exceptions.

What Happens If I am Drawn in The Lottery?

  1. You will be notified the day after the lottery draw, and charged the full appropriate participation fee.
  2. Starting in February, you will receive the Participant Handbook and some basic information about participating in the Fringe. In March, you will start to get a series of questionnaires and forms that provide the Festival with all relevant details to producing your show.
  3. As a participant, you receive:
    1. Seven or eight performances (based on venue capacity) at a venue equipped with basic lighting and sound, assigned based on your production’s technical needs.
    2. One technician for your production, who operates the lighting board. Every company must have their own stage manager.
    3. A maximum three hour technical rehearsal prior to opening.
    4. A front of house manager, volunteers, tickets, and complete box office system (in person/phone/online sales).
    5. Inclusion in the Fringe program guide, website, app and overall event publicity.
    6. The opportunity to attend a series of free seminars (producing, stage management, publicity, technical/design & tech rehearsal).
    7. 100% of your ticket revenue.

What If I Can’t Do The Festival After All?

  • All withdrawals from the Festival must be made in writing by the company’s Primary Contact by regular mail or email. Give us a call at 416-966-1062 and we can walk you through the process.
  • Once paid, a company that withdraws before March 31st by 5pm, 2017 will receive a 50% refund of its participation fee, excluding HST.
  • A company that withdraws after 5pm on March 31st will forfeit 100% of its participation fee.

Scheduling

Once drawn, all companies must be available for the entire duration of the Festival. If a company’s availability is limited for any reason, the Festival cannot guarantee that it will receive the maximum number of performances.

Time Limits: All Fringe performances start on time and cannot run past their 60 or 90 minute running time limit (FringeKids can be 30, 45 or 60 minutes). With 45 minutes between performances (15 minutes to strike a show, 15 minutes to set up the next show, and 15 minutes for audience seating), timing is key.

You will be asked to confirm your running time by April 1st and you will not be able to change it after this date.

Box office and tickets

  • The Fringe returns 100% of the box office ticket revenue to the individual companies.
  • All tickets are $10, plus a $2 service fee. For advance tickets, there is also a per order fee of $2 to help cover the cost of the services.
  • FringeKids tickets for children 12 and under are $5.
  • 100% of tickets for all performances are available to be sold in advance. (This does not include your complimentary tickets)
  • The Fringe sells advance tickets by phone, in person and online to all performances.
  • 5 and 10 show passes are offered to encourage patrons to attend more productions and take risks when selecting plays by offering them discounted options.
  • More information on all of the above, and on complimentary tickets, is in the Welcome book you’ll receive in February.

Permits and permissions

Permission: If your piece is not an original work, your company must secure the necessary performance rights, or permission from the author to perform in The Fringe.

Unions/Associations: Participants must pay the appropriate fees and obtain the necessary releases from their union/association, and should be prepared to provide us with proof of permissions in writing if necessary. The CAEA Festival Policy is currently available for most companies at the Toronto Fringe and Equity members should contact their rep to find out more.

Primary contact

All formal agreements and interactions with the Fringe will involve this person exclusively. Only the Primary Contact is authorized to submit or to make changes to company information. The Primary Contact for a company cannot be replaced after the lottery application is submitted. All Fringe correspondence is sent only to the Primary Contact and the communication of all appropriate information to the company is the sole responsibility of this person.

International and out of town applicants

Work Permits: It is the responsibility of all international companies, not the Festival, to acquire the necessary travel, visa and work permits required by the Government of Canada.
Taxes: The Federal Non-Resident Withholding Tax (Regulation 105) is the Federal Government’s tax for non-residents of Canada. International companies can apply for a waiver that allows them to earn a base amount that is non-taxable. Fringe Festivals will forward international participants copies of Regulation 105, but if a company fails to apply for it, the Festival is legally required to withhold 15% of their ticket revenue. For more information, please look up the CRA online.

Accommodation: The Festival will try to find billets for visiting companies but unfortunately cannot guarantee accommodation in Toronto. A list of some affordable options in the area will also be provided.